HIPAA Compliance

Effective Date: January 31, 2025

NexusLetterNow ("we," "our," or "us") is committed to protecting the privacy and security of your health information in compliance with the Health Insurance Portability and Accountability Act (HIPAA). This notice describes how your protected health information (PHI) may be used and disclosed, and how you can access this information.

1. Your Rights Under HIPAA

Under HIPAA, you have the right to:

Access Your PHI – Request and obtain copies of your medical records.
Request Corrections – Ask for amendments to your medical information if it is incorrect or incomplete.
Limit Disclosures – Request restrictions on how your PHI is used or shared.
Confidential Communications – Choose how you receive medical information (e.g., email, mail, or phone).
Request an Accounting of Disclosures – Receive a record of when and why your PHI was shared.

To exercise these rights, please contact us at nexus@nexusletternow.com.

2. How We Use and Disclose Your PHI

We may use or disclose your PHI for the following purposes:

2.1 Permitted Uses and Disclosures

Treatment – To review your medical records for nexus letter preparation.
Payment – To process payments for services rendered.
Healthcare Operations – To improve our services and ensure compliance with regulations.

2.2 When We Require Your Authorization

We will not use or disclose your PHI for any reason not listed above without your written consent. Examples include:

Marketing purposes
Selling PHI to third parties

You may revoke your authorization at any time by contacting us.

3. How We Protect Your PHI

We take data security seriously and implement the following measures to protect your PHI:

Secure Data Transmission – All electronic PHI is encrypted during transmission and storage.
Limited Access – Only authorized personnel have access to PHI.
HIPAA-Compliant Storage – Medical records are stored securely with HIPAA-compliant third-party providers.

Despite our efforts, no electronic system is 100% secure. By using our services, you acknowledge and accept this risk.

4. Your Choices Regarding PHI

You have the option to:

Limit Disclosures – Request that certain health information is not shared.
File a Complaint – If you believe your privacy rights have been violated, you can file a complaint with us or the U.S. Department of Health & Human Services (HHS).

We will never retaliate against you for filing a complaint.

5. Changes to This Notice

We reserve the right to update this HIPAA Compliance Notice at any time. Changes will be posted on our website with an updated "Effective Date." Your continued use of our services constitutes acceptance of any modifications.

6. Contact Information

If you have any questions about this HIPAA Compliance Notice, or if you wish to exercise your rights, please contact us:

nexus@nexusletternow.com

By using our services, you acknowledge that you have read, understood, and agreed to this HIPAA Compliance Notice.